Why Childcare Centres Choose Okohearts
Fill Openings Faster
Empty spots mean lost revenue. We maintain a pool of vetted, ready-to-enroll families and can fill your unexpected or last-minute openings quickly with families that match your center’s approach and requirements.
When a family leaves unexpectedly or you expand capacity, we can connect you with compatible families who are actively searching—often within days, not months.
Higher-Quality Matches
Not every family is the right fit for your center’s philosophy, schedule, or community. We take the time to deeply understand what makes your childcare offering unique, then match you only with families whose needs and values align with what you provide.
Better matches mean happier families, less turnover, fewer conflicts, and a stronger, more cohesive community within your center.
Reduced Administrative Burden
How many hours do you spend responding to inquiries from families who ultimately aren’t a good fit? Or managing waitlists full of families who’ve found care elsewhere?
We handle the initial screening and matching, so you only invest time in conversations with pre-qualified families who are genuinely interested in what your center offers.
Enhanced Visibility
Many excellent childcare centers remain Vancouver’s best-kept secrets. We help families discover centers they might never find through standard directories or Google searches.
We highlight what makes your center special—whether it’s your unique curriculum, cultural focus, outdoor program, or inclusive approach—connecting you with families specifically seeking those qualities.
No Cost to Join
There are no fees for childcare centers to join our network. We only receive payment when we successfully match a family with your center, making it a risk-free partnership aligned with your success.
Our Verification Process
To maintain the quality of our network, we have a thorough but straightforward verification process for new centers:
- Initial Application — Complete the form below with basic information about your center
- Phone Consultation — We’ll schedule a call to learn more about your approach, capacity, and the types of families you serve best
- Documentation Review — We’ll verify your licensing, insurance, and other essential credentials
- Center Visit — We’ll arrange a time to visit your center to better understand your environment and philosophy
- Network Activation — Once approved, we’ll begin matching compatible families with your openings
Most centers complete this process within 1-2 weeks. We respect your time and make the process as efficient as possible while maintaining our quality standards.
How We Work With Centers
Reporting Openings
Once you’re in our network, you can report current or upcoming openings through your provider dashboard or by contacting your dedicated center liaison. Include details like age group, start date, schedule (full-time/part-time), and any specific requirements.
Receiving Matches
When we identify compatible families for your openings, we’ll send you their family profile with key information. You decide which families you’d like to connect with—you maintain full control over who joins your community.
Meeting Families
For families you’re interested in, we coordinate tours or meetings based on your availability. We prepare families with information about your center beforehand, ensuring more productive conversations.
Enrollment Support
When you and a family decide to move forward, we help facilitate a smooth enrollment process, providing any additional information needed and ensuring a positive transition for everyone.